Brighton Hill Community School

25. Examination Procedures

Information & Policies

Published on - 12-02-2015

Appeals Policy and Procedures 
Assessment Policy and Procedures
Malpractice Policy and Procedures
Registration and Certification and Procedures
Internal Verification Policy and Procedures

Appeals Policy
Aim: To enable the learner to enquire, question or appeal against an assessment
decision.
To attempt to reach agreement between the learner and the assessor at the
earliest opportunity.
To standardise and record any appeal to ensure openness and fairness.
To facilitate a learner’s ultimate right of appeal to the awarding body, where appropriate.
To protect the interests of all learners and the integrity of the qualification.
In order to do this, the centre will:

This policy will be reviewed every six months by the Quality Nominee and Senior Manager.
The appeals procedure will be followed.
Links:
BTEC programme specifications: These provide guidance on assessment for each BTEC qualification. All staff teaching on BTEC programmes should have access to the relevant specification. They are published on our website: www.BTEC.co.uk.
Policy on Appeals Concerning BTEC & Edexcel NVQ Qualifications: This is Edexcel’s policy on learner appeals. Please note, this does not apply until internal centre processes have been exhausted: www.edexcel.com/about/policies/centrepolicies.

Appeals Policy Procedures
Learner induction: Should inform the learner of the appeals procedure.
Learner appeals procedures: A staged procedure to determine whether the assessor:

Appeals procedure stages:

Recording appeals: each stage should be recorded, dated and show either agreement or disagreement with decisions. Documents must be kept for a minimum of 18 months.
Monitoring of appeals: undertaken by senior management to inform development and quality improvement.

Assessment Policy
Aim: To ensure that assessment methodology is valid, reliable and does not disadvantage
or advantage any group of learners or individuals.
To ensure that the assessment procedure is open, fair and free from bias and to
national standards.
To ensure that there is accurate and detailed recording of assessment decisions.
In order to do this, the centre will:

This policy will be reviewed every six months by the Quality Nominee and Senior Manager.
The appeals procedure will be followed.

Links:
BTEC Programme Specifications: these provide guidance on assessment for each BTEC qualification. All staff teaching on BTEC programmes should have access to the relevant specification. They are published on our website: www.BTEC.co.uk.
Edexcel BTEC Assessment & Grading Policy: this is our policy on the application of grading criteria when assessing BTEC programmes: www.edexcel.com/about/policies/centrepolicies
Centre Guide to Assessment: Planning, Design & Delivery: a valuable resource for centres in planning, quality assuring and delivering BTEC programmes: www.edexcel.com/quals/BTEC/quality/Pages/documents.aspx.

Assessment Policy Procedures
Learner induction: should inform learners about all aspects of assessment and progress monitoring. Reference should be made to national standards, assessment deadlines, the need for authentic work, and learner appeals.
Assignment design: should have a practical vocational focus and reference unit grading criteria. A variety of assessment methods is encouraged. A schedule of assignments and assessment dates should be planned and monitored during delivery of the programme.
Assessment schedule: annually agreed to ensure coverage of all grading criteria.
Assessment of learner work: should be to the published unit assessment and grading criteria only. The punitive ‘capping’ or limiting of grades is not allowed.
Tracking assessment: a secure audit trail must be maintained, comprising assessment decisions; internal verification documentation for assignments and learner work; and unit/credit achievement for the programme. These records will be held securely for 3 years after certification.
Certification claims: need to be based on accurate, audited records.

Assessment Malpractice Policy
Aim: To identify and minimise the risk of malpractice by staff or learners.
To respond to any incident of alleged malpractice promptly and objectively.
To standardise and record any investigation of malpractice to ensure openness and
fairness.
To impose appropriate penalties and/or sanctions on learners or staff where
Incidents (or attempted incidents) of malpractice are proven.
To protect the integrity of this centre and BTEC qualifications.
In order to do this, the centre will:

Such an investigation will be supported by the Head Teacher and all personnel linked to the allegation. It will proceed through the following stages:

1. The Investigation
2. The Report
3. The decision
4. The appeal

Where malpractice is proven, this centre will apply the following penalties / sanctions:
1. Formal disciplinary procedures


Definition of Malpractice by Learners
This list is not exhaustive and other instances of malpractice may be considered by this centre at its discretion:

Definition of Malpractice by Centre Staff
This list is not exhaustive and other instances of malpractice may be considered by this centre at its discretion:

This policy will be reviewed every 6 months by Quality Nominee and Senior Manager.

Assessment Malpractice - Procedures
Addressing learner malpractice:

Addressing staff malpractice:

Dealing with malpractice:

Registration & Certification Policy
Aim: To register individual learners to the correct programme within agreed timescales.
To claim valid learner certificates within agreed timescales.
To construct a secure, accurate and accessible audit trail to ensure that individual
learner registration and certification claims can be tracked to the certificate
which is issued for each learner.

In order to do this, the centre will:

This policy will be reviewed every six months by the Quality Nominee and Senior Manager.

Registration and Certification Procedures
Registration: registration initiates our Quality Assurance processes. Learners following a standard academic year are registered by 1st November. Learners enrolling into flexible start programmes are registered within one month of enrolment. Your procedures need to facilitate accurate, timely registration.
Transfer: learners can transfer their registration and achievement to date between centres. Transfer between programmes is permitted. Procedures need to ensure transfers are accurate and timely. They should also ensure that adequate information about the transferee’s position and progress is communicated.
Withdrawal: you should let us know when a learner leaves before completion. Withdrawals can be made via Edexcel Online and a withdrawn learner may be reinstated at a later date.
Certification Claims: full qualification certification or credit certification is claimed via Edexcel Online or by paper Student Report Forms (SRFs). Claims can be made at any time of year, but claims for August certification should be received by 5th July. Your claims procedures should prevent fraudulent or inaccurate claims.

Internal Verification Policy
Aim:     To ensure there is an accredited lead internal verifier in each principal subject area
To ensure that internal verification is valid, reliable and covers all assessors and programme activity.
To ensure that the internal verification procedure is open, fair and free from bias.
To ensure that there is accurate and detailed recording of internal verification decisions.
In order to do this, the centre will ensure that:

This policy will be reviewed every 6 months by the Quality Nominee and Senior Manager.
The policy will follow the Internal Verification procedures.
Links:
BTEC programme specifications: These provide guidance on assessment for each BTEC qualification. All staff teaching on BTEC programmes should have access to the relevant specification. They are published on our website: www.BTEC.co.uk.
Edexcel BTEC Assessment & Grading Policy: This is our policy on the application of grading criteria when assessing BTEC programmes: www.edexcel.com/about/policies/centrepolicies
Centre Guide to Assessment: Planning, Design & Delivery: A valuable resource for centres in planning, quality assuring and delivering BTEC programmes: www.edexcel.com/quals/BTEC/quality/Pages/documents.aspx.

Internal Verification  -   Policy Procedures
Staff briefing: all assessors, lead internal verifiers and internal verifiers require regular briefing on BTEC processes.
Verification schedules: annually agreed to cover all assessors. Schedules should be drawn up and monitored through the year.
Internal verification of assignments: carried out before use to ensure that they are fit for purpose, and that any recommendations are actioned.
Internal verification of learner work: should verify sufficiently to ensure the security of the standard. Assessors do not internally verify their own work. Assessor feedback and support should be given. The process does not involve the learner.
Internal verification records: are correctly maintained in a secure place for 3 years after certification. We recommend that you use our standard forms for this: www.edexcel.com/quals/BTEC/quality/Pages/documents.aspx.
Standards verification: have in place monitoring and review procedures for standards verification outcomes. Procedures are required to deal with unsuccessful standards verification samples.

Last Ratified: Oct 2014

Review: Oct 2017